Terms of use, accuracy and privacy
TenderScreen reads public defence tender documents with AI and shows what they require. Please read this page before you rely on anything it shows.
1. What TenderScreen is
TenderScreen collects the public documents of a tender, reads them with an AI model and turns them into a list of requirements, documents to hand in, deadlines, contradictions and check questions. It is a reading aid for a bid team. It is not legal advice, and it does not decide whether you may bid.
2. Accuracy: what you may and may not rely on
- Every requirement, date and document in the app was written by an AI model from the buyer's documents. The model can misread, miss or over-grade. Labels such as "Exclusion if not met" and "Could exclude you" are the model's reading of the documents, not a legal finding.
- "Bid fit" is an estimate from your own answers with a fixed, uncalibrated formula. It is a summary of what you answered, not a prediction of the outcome.
- Every item links to the sentence in the buyer's document it was taken from. Before you act on an item, read that sentence in the document. The app marks what your team has checked against the source; what is not marked has not been checked.
- Figures can be computed by the model from other figures (for example a tolerance applied to a weight). Where a figure is not found in the cited document, the app says so next to the item.
- Scanned documents that could not be read, and documents the buyer published after the analysis, are not in the analysis unless the app says they were read. The app lists what it could not read.
- Measured on the tenders we tested so far, the analysis found most requirements and almost all exclusion rules, graded some requirements more severely than an expert would, and occasionally missed one. Results on other tenders will differ.
3. Terms of use
- The service is provided as is, without any warranty. You use it at your own risk; the operator is not liable for a bid lost, excluded or delayed because of anything the app showed or did not show.
- Use TenderScreen only with public tender documents. Do not upload documents that carry a national, EU or NATO restriction marking (for example "dienesta vajadzībām", "VS-NfD", "NATO RESTRICTED"). The app refuses to analyse documents in which it finds such a marking, but the responsibility stays with you.
- Accounts are personal. Each new tender analysis uses one bought analysis; after the buyer changes the documents, two updates of the analysis per tender are free, then each costs EUR 49. In the United Kingdom we sell only to companies with a UK VAT number. If we cannot collect the documents or the analysis fails, the analysis goes back to your account.
- Buyer documents remain the property of the buyer and are shown here only for your own bid work.
4. Privacy
SIA "EBDS" (registration number 42103100012, Riga, Latvia) is the controller of the personal data described here. Contact for anything about your data: hello@tenderscreen.com.
What we process, why, on which legal basis, and for how long
| Purpose | Data | Legal basis (GDPR Art. 6) | Kept for |
|---|---|---|---|
| Your account and sign-in | E-mail, name, company, password hash, sign-in session | Contract (6(1)(b)) | While the account exists |
| Confirming your e-mail, resetting a password | E-mail, a one-way hash of the 6-digit code, the network address of the request (to limit abuse) | Contract; legitimate interest in preventing abuse (6(1)(f)) | 24 hours after the code expired |
| The service: analyses, your answers, owners, statuses, check marks, documents you upload | The tender data you enter; names and roles of colleagues you add as owners | Contract | While the account exists |
| Payments and invoices | Company name, address, VAT number, e-mail, amount; the VIES confirmation of a VAT number | Contract; legal obligation (6(1)(c), accounting and VAT law) | As the Latvian Accounting Law requires (at least 5 years); without your e-mail after you delete the account |
| Improving the tool | Pages opened, clicks, choices, errors, browser identification string; for text you type only its length; when you sign up, where you came from: the name of the referring website and the campaign named in the link you followed (source, medium, campaign; for an ad's click code only that there was one) | Legitimate interest (6(1)(f)): learning which parts help bid teams. You can object. | 12 months; your e-mail is removed when you delete the account |
| Counting visits without an account | A code made from your network address, browser string and a secret that changes every day (it cannot be turned back into your address); phone or desktop | Legitimate interest | 12 months |
| Answering the contact form | Name, company, e-mail, your message | Legitimate interest (replying to you) | 12 months |
| Ad measurement, only if you accept ad cookies | Cookies of Meta and LinkedIn; which ad brought you | Consent (6(1)(a)); withdraw under Cookie settings | Your choice is kept 180 days in your browser |
| Security and backups | All of the above, in copies | Legitimate interest (restoring the service after a failure) | Copies on the server 14 days; the encrypted off-site copy up to 6 months |
Visitors without an account: No cookie unless you accept ad cookies in the banner: then the Meta Pixel (Meta Platforms Ireland Ltd.) and the LinkedIn Insight Tag (LinkedIn Ireland Unlimited) set cookies so we can see which of our ads bring visitors and sign-ups. Decline and nothing loads. Your choice is kept in your browser for 180 days; change it with Cookie settings at the bottom of the page. Apart from that, no stored identifier.
Who receives the data
- Hetzner Online GmbH (Germany): our server in Helsinki, Finland, and the encrypted nightly copy in Falkenstein, Germany.
- Anthropic PBC (USA): the text of tender documents, including documents you upload, for the AI analysis; no account data goes with it. Under Anthropic's commercial terms it is not used to train models and is deleted within 30 days. Transfer basis: the EU standard contractual clauses in Anthropic's data processing addendum.
- Stripe Payments Europe Ltd. (Ireland): card payments and invoices. We never see the card number.
- Resend Inc. (USA, sending from Ireland): sign-up codes and service e-mails, without tracking links or images. Transfer basis: Resend's certification under the EU-US Data Privacy Framework.
- Cloudflare, Inc.: forwards e-mail sent to hello@tenderscreen.com. Transfer basis: the EU standard contractual clauses in Cloudflare's data processing addendum.
- Google: your browser loads our fonts from Google Fonts, which sees your network address.
- Meta Platforms Ireland Ltd.: only if you accept ad cookies.
- LinkedIn Ireland Unlimited: only if you accept ad cookies.
- The European Commission's VIES service checks a VAT number you enter. Public authorities when the law requires it.
We do not sell your data.
Your rights
You can ask to see, correct or delete the data we hold about you, to receive it in a portable form, to restrict its use, and to object to its use for improving the tool (Art. 21). Write to hello@tenderscreen.com; we answer within one month. When you delete your account we delete the account, your answers, uploads and sign-up details and remove your e-mail from the usage records; purchase records stay without your e-mail, as accounting law requires; backups roll over as above.
You may complain to the Data State Inspectorate of Latvia (Datu valsts inspekcija, Elijas iela 17, Riga, LV-1050, dvi.gov.lv, pasts@dvi.gov.lv) or to the data protection authority of the EU country where you live or work.
Your colleagues' data
When you add colleagues as owners of questions or documents, or upload documents that contain personal data, you decide about that data and we process it for you as a processor under our data processing agreement.
Automated decisions
The analysis is an AI reading of documents for you to check. It makes no decision about you with legal or similar effect.
5. Operator and contact
TenderScreen is operated by SIA "EBDS", registration number 42103100012, Riga, Latvia.
Last changed 21.10.2026.